Rajesh Chhabra, Director at Waytm (waytm.in)
Verified Project
"Incredible asset tracking solution. We deployed this for laptop handovers in our IT department and reduced sign-out errors to zero."
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Smart Locker Enclosures
RFID Smart Locker Software & Mini-PC Controller
On-Premise Automated Self-Service Asset Management & Locker Control Software
₹5,00,000
★ 4.6
Wholesale & custom volume pricing available. Get an instant quote below.
Enterprise Assurances
1-Year OEM Warranty
Tag Testing Lab
Pan-India Dispatch
SDK / API Support
Description
The Smart Locker System is an on-premise self-service asset-management solution designed for enterprises, manufacturing plants, hospitals, and corporate offices across India. It allows employees to issue and return high-value assets (laptops, industrial tools, calibration instruments, or keys) 24/7 without manual supervisor intervention. The platform replaces manual sign-out logbooks with automated identification, automatic door compartment unlocking, and a 100% auditable digital trail.
1. Employee Touchscreen UI (Borrow / Return / Manager)
Runs in browser kiosk mode on the locker touchscreen. Authentication supports:
- IC (RFID Card): Tap employee card on 13.56MHz Mifare/NFC or 125kHz reader.
- ID & PIN: Employee ID and 4-digit PIN authentication.
- Borrow Flow: Visual photo grid displaying bound compartment label (e.g., D01), asset status, and search filter. Door unlocks automatically upon selection.
- Return Flow: Displays assets currently issued to the authenticated employee. Department solenoid door unlocks upon item selection and verifies door closure.
- Manager Flow: PIN-protected admin override for placing new assets, binding compartments, or recovering stuck items.
2. Admin Control Panel (Local Network Dashboard)
Web-based management dashboard accessible via local browser URL:
- Employee Permissions: Manage employee validity windows, assign asset access levels, generate one-time access PINs, and deliver credentials via local mail server.
- Asset & Compartment Mapping: Master list with photo uploads, category tagging, compartment binding, and live status tracking (Available, Issued, Overdue, Missing).
- Locker Control: Manage multiple locker cabinets, trigger remote compartment open/lock commands, monitor DW200 access controller status, and receive real-time tamper or door-open alerts.
- Reporting: Complete exportable transaction logs and utilization charts.
3. Pre-Configured Mini-PC Server Specifications
Shipped pre-configured by RFID Softwares to run on the customer's local network with zero cloud dependency:
- Processor: 12th Gen Intel Core i5 Processor.
- Memory: 8 – 16 GB DDR4 RAM.
- Storage: 256 – 512 GB NVMe SSD.
- Operating System: Ubuntu Server 22.04 LTS pre-installed and hardened.
- Network & Security: Dual 1Gbps NIC, TLS-encrypted local network communication, cryptographic PIN hashing, and automated database backups.
Specifications
- Deployment Architecture
- 100% On-Premise (Local Network, Zero Cloud Dependency)
- Supported Access Controllers
- DW200-Class MQTT Controllers & Solenoid Lock Drivers
- Authentication Methods
- 13.56MHz Mifare/NFC, 125kHz RFID Cards, Employee PIN, QR Code
- Mini-PC Processor
- Intel Core i5 (12th Generation or newer)
- Mini-PC Memory & Storage
- 8GB - 16GB DDR4 RAM, 256GB - 512GB NVMe SSD
- Server Operating System
- Ubuntu Server 22.04 LTS (Pre-installed & Configured)
- Touchscreen UI
- Kiosk-Mode Web Application (Borrow / Return / Manager Flows)
- Admin Dashboard
- Browser-accessible Local Web Dashboard
- Data Security
- TLS Local Encryption, Cryptographic Hashed PINs, Role-Based Audit Trail
Verified Reviews
4.6 out of 5
Based on 5 verified client reviews.
Genuine Enterprise Feedback
Verified Project Deployments
Deepak Sharma, Co-Founder at My IT Solutions (admis.co)
Verified Project
"The local mini-PC server setup works seamlessly on our private network without any cloud lag."
Gaurav Singh, Director at Gen Agri Parts (genagriparts.com)
Verified Project
"Solenoid lock responsiveness is excellent. Touchscreen kiosk interface is very intuitive for employees."
Vikramaditya Roy, Plant Manager at Apex Industrial
Verified Project
"The manager override flow and PIN-based emergency access have saved our supervisors countless hours."
Anand Verma, IT Director at SmartLogistics Corp
Verified Project
"Great audit log reports. Reconciling high-value tool checkouts across 3 shifts is now completely automated."
Questions
Does the Smart Locker System require internet access for daily operation?
No. The system runs 100% on-premise on the supplied Mini-PC server over your local network. No employee or transaction data ever leaves your facility.
What authentication methods are supported on the locker touchscreen?
The software supports IC RFID cards (13.56MHz Mifare/NFC or 125kHz), employee ID + 4-digit PINs, and QR codes.
What Mini-PC hardware is supplied with the software?
An industrial compact Mini-PC featuring a 12th Gen Intel Core i5 processor, 8-16GB RAM, 256-512GB NVMe SSD, and Ubuntu Server 22.04 LTS pre-configured.
How does the software trigger physical compartment doors to open?
The Mini-PC middleware communicates via MQTT to DW200-class access controllers mounted inside the locker cabinet, triggering solenoid locks and sensing door closure.
Can administrators manage asset permissions and track overdue items?
Yes. The web-based admin control panel allows administrators to bind assets to specific compartments, set validity windows per employee, view live layout status, and export utilization/overdue reports.
How are software updates and technical support handled?
Updates can be delivered centrally via secure SSH tunnel or off-line USB package for air-gapped facilities. The system includes 1 year of software updates and technical support.
Unit Price
₹5,00,000